Bulk exporting process maps

The bulk export feature lets you export multiple process maps from across your spaces into a single branded PDF document.

To bulk export:

1. Click Export in the sidebar.
2. You see the Export Process Maps page.
3. Browse your Team Spaces and Private Spaces.
4. Select the process maps you want to include using the checkboxes. Use Select All or Clear All for quick selection.
5. Click Next ({count}) to proceed to customisation.
6. Configure your branding options (see below).
7. Generate and download your PDF.

Note: Multi-space export is a Pro plan feature. Essential plan users can export from a single space.

Including BPMN files

On the customisation step, toggle Also include BPMN files to bundle the raw BPMN files alongside your PDF. You can also enable the BlueWorks Live compatibility option if you need files formatted for IBM BlueWorks Live.

When BPMN files are included, the download is a ZIP archive containing the branded PDF plus individual .bpmn files for each selected process map.

Live PDF preview

The customisation step uses a 2-column layout. Configuration options appear on the left and a sticky preview of your PDF appears on the right. The preview updates in real time as you adjust settings such as branding, logo, and layout, so you can see exactly what the final document will look like before generating it.

AI executive summary

You can add an AI-generated executive summary to the front of your PDF. Quick suggestion chips (Summarise, Dependency risks, Roles) let you generate a summary with one click. You can also write a custom prompt or refine the generated summary before exporting.