Share several process maps for external feedback

A feedback collection lets you send several process maps to someone outside your BA Copilot organization using a single secure link. Reviewers do not need a BA Copilot account.

Use it for client review packs, audit scopes, operating models, and any set of related maps you would otherwise share as separate links.

Create a feedback collection

1. Open Sharing > External Feedback in the dashboard sidebar.

2. Select New feedback collection.

3. Choose the process maps you want reviewed. A collection holds up to 50 maps.

4. Add a collection name and, optionally, the reviewer’s email address.

5. Send the collection, or send a preview to yourself first to check what the reviewer will see.

The link is valid for 7 days. External feedback sharing requires a Pro plan.

What the reviewer sees

The reviewer opens a gallery showing every map in the collection, each with a thumbnail and its current review state.

They pick a map, read it full size, and then:

• Leave a comment on the whole map, or select a single element and comment on that.

• Approve the map.

• Request changes if it is not right yet.

Each map keeps its own comments and its own approval state, so a collection can be part approved and part outstanding. A progress indicator shows how many maps have been reviewed.

Track and revoke a collection

Return to Sharing > External Feedback to see every collection you have created, how many maps it holds, review progress, the recipient, and the expiry date.

Select Revoke to disable the link immediately. Revoking a collection revokes every map link inside it.

Frequently asked

Does the reviewer need an account? No. The link is all they need.

Can I add maps after sending? Create a new collection with the full set. The original link keeps the maps it was created with.

What happens when the link expires? The link stops working after 7 days. Comments and approvals already left are kept.